Gorseinon Primary School: Administration & Organisation Assistant Level 4

The Governing Body are seeking to appoint a committed and conscientious administrator to provide a key role in managing our busy school office. The post requires excellent interpersonal and communication skills in dealing with children, colleagues, parents and visitors. Duties will include full administration support for the school, managing financial administration procedures, payroll systems, and HR issues. We are looking for someone personable and approachable, who brings warmth, positivity, and a good sense of humour to the team and fits well within our friendly school.

In addition to the Minute Secretary role and the Governor's Terms of Office role the Governing Body are seeking to appoint a committed and conscientious administrator who is competent in the preparation of reports with full working knowledge of relevant policies/codes of practice/legislation. The role requires experience of facilitating meetings and the ability to interpret legal and procedural documents.

Key Responsibilities and Tasks:

• to attend and support meetings of all committees of the Governing Body when requested to do so;
• to assist the Governing body in the preparation of the Annual Report to Parents and Annual Parents' Meeting;
• to set up Governors' hearings, interviews and appeal committees;
• to advise the Governing Body on law, standing orders and procedural matters where necessary during the meeting;
• to advise the Governing Body on where to obtain relevant advice and information.

Previous school administrator experience and knowledge would be beneficial. The hours of work are Monday to Friday 9 a.m. to 12:30 p.m., and 1p.m. to 3.30pm on Wednesdays.

In addition to the School Administrator role, you would also be required to fulfil the Clerk to the Governing Body role.

• To maintain relevant files and records of correspondence and documents.

Gorseinon Primary School is totally committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Therefore, an enhanced DBS (Disclosure Barring Service) check is required for successful applicants.

Job Description, Person Specification and Application Form are available from the school website or by contacting the school office.

Gorseinon Primary School - Administration & Organisation Assistant - Job description ( PDF, 332 KB )

Application form - school-based support staff ( Word doc, 134 KB )

Completed application forms may be returned to: Gorseinon Primary School, 40 Brynawel Road, SA4 4UX

Email - [email protected]

For an informal discussion about the role please contact the Headteacher, Mr Jason Dodd, on 01792 987089 or email [email protected]

Closing date and time: 5.6.26 at 12 noon

Short listing: 10.6.26

Interviews: 24.6.26

Within Swansea Council there is a "Safeguarding is Everybody's Business" principle, and this applies to all Swansea Council employees, elected members, volunteers and contractors. Further details can be found at https://www.swansea.gov.uk/corporatesafeguarding

Last modified on 15 May 2026

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