Information Services Assistant (12247)

Internal / External Vacancy

Ref: 12247
Job Title: Information Services Assistant
Contract: Full Time, Fixed Term until November 2024
Hours: 37
Salary: £23,152 - £23,930 pro rata

An exciting opportunity has arisen for an Information Services Assistant within the Information Services department at Cardiff and Vale College. This role will be based at across sites.

Responsibilities include:

• Undertaking to perform general office duties, including enrolment of students and general enquiries from staff and students, as and when required in particular during enrolment periods of high workload or staff absence.
• Assist with face to face enrolment as required throughout the year.
• Update the central student system to ensure all withdrawn/transferred learners are no longer active on their course, and that completed learners are processed accurately.
• Amend college timetables and e-registers on the central timetabling system.
• Ensure that all e-registers are marked in a timely manner and report any unmarked e-registers to Curriculum Business Manager. Perform spot checks to ensure that the registers match the learners in classes at least once a term.
• Update e-registers with any cancelled classes, or classes covered by other teaching staff.
• Work with the Curriculum Business Managers to ensure that staff and course timetables are checked on a termly basis, and on request. Perform spot checks to ensure that occupied rooms match the timetabling system.
• Welsh language skills would be desirable for this role.

Applications are to be made using the Cardiff and Vale College application form only. The college welcomes applications in Welsh. Applications submitted in Welsh will not be treated less favourably than an application in English. If we invite you to interview, let us know if you would like us to conduct the interview and assessment process in Welsh.

The closing date for completed applications 14/02/2024 at 12:00pm.

To find out more or apply go to www.cavc.ac.uk or contact the Human Resources Department on 02920250311 or recruitment@cavc.ac.uk.

All vacancies are subject to a Disclosure and Barring Service (DBS) check and employment will not commence without a valid up to date DBS check. This is a contractual agreement that must be in place before your employment starts. The College's procedure for the Suitability of Ex-offenders for Employment is available upon request.

These are contractual agreements that must be in place before your employment can commence.

We are committed to the recruitment and retention of disabled people, and are a positive disability confident scheme employer.