St Thomas Community Primary School : Administration and Organisation Assistant

Following the promotion of our existing Administration and Organisation Assistant (Grade 7), an exciting opportunity has arisen to join our school family.

St Thomas Community Primary School is seeking to appoint a skilled, experienced and highly organised School Administration and Organisation Assistant to play a central role in the effective operation of our school and wider campus.

This is a senior administrative position, requiring initiative, professionalism and the ability to manage school systems and processes, within a large and vibrant primary school. The successful candidate will work closely with the Headteacher and staff to ensure high quality administration as well as be a point of contact for our families and wider community links.

We are looking for someone who:

• Is committed to supporting a positive and highly inclusive school community
• Demonstrates excellent communication skills, both verbally and in writing
• Recognises the importance of a public facing role and is friendly and professional to everyone they meet
• Can lead and develop school administrative systems
• Has strong organisational, financial and digital skills
• Is able to lead on day to day financial operations, manage income streams and liaise with payroll to ensure accurate staff pay
• Can monitor school budgets in collaboration with the Headteacher and Governors, lead procurement processes and manage service contracts
• Maintains confidential staffing and HR records
• Prepares for internal and external audits, ensuring financial controls and audit requirements are met and are compliant with finance regulations
• Can manage our community lettings and provide administrative services to our onsite Flying Start setting
• Can act as clerk to our Governing Body

We offer:

• A welcoming and highly supportive school environment
• A varied and rewarding role at the heart of school life
• Opportunities for ongoing professional learning

Previous experience of working in a school setting will be beneficial.

This post is subject to an enhanced DBS check and satisfactory references.

Closing date: Friday 20 March 2026 at noon
Shortlisting: Monday 23 March 2026
Interview: Thursday 26 March 2026

Please return completed application forms to Clare Randel via email at [email protected]

Application form - school-based support staff ( Word doc, 134 KB )

St Thomas Community Primary School - Administration & Organisation Assistant - Level 4 - Job description ( PDF, 132 KB )

St Thomas Community Primary School
80, Grenfell Park Road
St Thomas
Swansea
SA1 8EZ
Acting Headteacher: Mr Andrew Burns
Telephone: 01792 650052
Website: www.stthomascommunityprimary.wales

Safeguarding

Within Swansea Council there is a "Safeguarding is Everybody's Business" principle, and this applies to all Swansea Council employees, elected members, volunteers and contractors. Further details can be found at https://www.swansea.gov.uk/corporatesafeguarding
We are committed to safeguarding the welfare of the children and expect all staff to share this commitment.

Last modified on 11 March 2026

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